What this is
Every U.S. employer must complete Form I-9 for a new hire. Section 2 requires the employer, or an authorized representative of the employer, to physically examine the employee's identity and work-authorization documents and sign the form. When the employee works remotely, the employer can appoint someone local to do that.
This is not a notarization. I complete Section 2 as your authorized representative, not as a notary. No stamp or notarial certificate goes on the form.
How it works
- The employer authorizes me in writing or by email and sends the form and any instructions.
- I meet the employee in person at their home, a workplace, or another location that suits them.
- I examine the original documents the employee chooses to present from the form's Lists of Acceptable Documents.
- I complete and sign Section 2 with my name and title as the employer's representative, and the date.
- The form goes back to the employer the way the employer instructs.
What the employee should bring
- Section 1 completed, if the employer has asked for that in advance
- Original, unexpired documents: either one from List A, or one from List B plus one from List C
- The employer's instructions, if they were sent to the employee
The employee chooses which acceptable documents to present. I cannot tell an employee which documents to use, and I do not accept photocopies.
For employers and HR teams
- The employer stays responsible for the form. I follow your written instructions.
- I do not use E-Verify on your behalf, keep copies unless you instruct me to, or advise on immigration or employment law.
- Recurring hires in the region can be set up as a standing arrangement.
What it costs
I-9 verification is quoted per appointment and includes travel within the standard service area. Call or text (845) 237-4645 with the employee's town and your deadline.
Related guides
Common questions
Is an I-9 notarized?
No. Form I-9 is not notarized. An authorized representative examines the documents and signs Section 2 on the employer's behalf.
Who chooses the authorized representative?
The employer. The employer remains responsible for the form and should send written authorization and instructions.
Can you review documents over video?
I perform in-person document examination. An employer that uses a remote alternative has its own requirements to meet; ask your HR or legal team.
How quickly can you meet the employee?
Often within a day or two. Call or text (845) 237-4645 with the location and your deadline.